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Project Coordinator

Agency: MC3
Specialty: Coordinator
Posted: 01.26.21

Project Coordinator

MC3 is where training meets transformational. Our forward leaning approach harnesses creativity, brandishes technology, thrives on collaboration, and occasionally rides scooters through the hallways.

We are currently looking for a Project Coordinator to assist the Training team with the execution of client projects. This individual should have project coordination experience working within a healthcare marketing agency or for pharmaceutical client projects. 

The Company

As a meeting production and training agency, MC3 provides communication, training, and live event solutions for Life Science companies. We creatively integrate our meeting production expertise, depth of training experience, and best-in-class technology to deliver highly interactive sales, launch and training experiences. 
The Team
The Training Team works both in conjunction with our Meeting Production team, as well as independently creating innovative content for sales training through PowerPoint workshops, eLearning courses, and other e-modules.

The Opportunity:  Project Coordinator, Training Team

  • Assist project leads with coordinating internal team members in execution of client projects, including pharmaceutical sales training modules, PowerPoint workshops, eLearning courses, and collateral materials; communicate and coordinate between the training team and graphics team.
  • Coordination and communication between training team and graphics team
  • Track and update an overall project overview and assist with tracking the status of project deliverables and ensuring that project timelines are met
  • Plan and lead weekly training team meetings
  • Continue to develop bench of freelance writers, instructional designers and editors:research, and screen, create professional service agreements and fee schedules as needed.
  • Prepare workshop materials for shipping and delivery
  • Coordinate the invoicing process between project managers and accounting department
  • Assist with proof reading deliverables for accuracy and style; check that deliverables conform to MC3 templates
  • Support the preparation of documents for medical/legal/regulatory review submission; pull through basic edits
  • Assist with preparation of storyboards and scripts
  • Prepare workshop materials for shipping and delivery
  • Work with printing vendor to ensure materials are printed and shipped in a timely fashion
  • Develop a library of creative ideas
  • Schedule meetings as needed
  • Assist with filing and organization of materials upon project completion
  • Order journal articles and other materials online


  • 1 – 3 years of project coordination experience within healthcare marketing agency or for pharmaceutical client projects
  • Ability to work 5 days per week onsite in our West Chester, PA office
  • Proficiency with Microsoft Office products, including Outlook, Word, Excel and Power Point – intermediate level skills with Excel and PowerPoint preferred
  • Experience with Microsoft Project a plus


  • Ability to work in a fast-paced environment by managing multiple tasks concurrently, setting and adjusting priorities, and meeting deadlines
  • Strong attention to detail and ability to be thorough in completing tasks
  • Good organization and communication skills, problem solving capabilities, and resourcefulness
  • Ability to work independently and as a team member
  • Travel: up to 10%

If you’re looking for a way to get involved with a strong, creative company, this role may be for you.  Typically we hire creative and energetic people that truly thrive in a fast-paced environment.   If you are looking for a challenge and an opportunity to make an immediate impact on an established company experiencing significant growth, MC3 may be the place for you! 

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