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Board Resources Director, AIGA Philadelphia – Volunteer Position

Agency: AIGA
Specialty: Administration
Posted: 11.06.20

Board Resources Director, AIGA Philadelphia – Volunteer Position

Board Resources Director,
AIGA Philadelphia

  • This is a volunteer position
  • Start/End Date: January 2020 – June 2022

OUR ORGANIZATION:
Founded in 1914 as the American Institute of Graphic Arts, AIGA is now known simply as “AIGA, the professional association for design.” In 1981, a group of Philadelphia designers formed AIGA Philadelphia, the first local chapter of the American Institute of Graphic Arts. AIGA Philadelphia’s purpose is both integral and complementary to the national organization: to provide the highest standards within the profession and the business community and to stimulate interest and understanding of graphic design and visual communication through lectures, exhibitions, and other activities. We recognize diversity through professional backgrounds, years of practice, areas of professional experience, economic level, cultural background, age, ethnicity, place of origin, sexual orientation, gender identity, and cognitive and physical abilities. 

AIGA is the profession’s oldest and largest professional membership organization for design—with more than 70 chapters and more than 18,000 members—we advance design as a professional craft, strategic advantage, and vital cultural force.

For more information about AIGA Philadelphia, please visit us at https://philadelphia.aiga.org/.

THE ROLE:
As the Board Resources Director, you will provide administrative support for the board in order to optimize workflow. The Board Resources Director will record the minutes of all meetings of the Board and provide sufficient notice and meeting reminders. The Board Resources Director shall have custody of all applicable records of AIGA Philadelphia. The Board Resources Director shall keep a correct and permanent record of the Chapter contact list, including Membership, and maintain appropriate and accurate accounts and records of all Chapter activities. The Board Resources Director shall perform such other duties as may be assigned by the President or the Board of Directors.

Please note: For classification purposes, this position might be listed as Secretary when necessary

WHAT YOU WILL ACCOMPLISH:

  • You will attend all board meetings, record minutes, and distribute minutes to the board in a timely fashion
  • You will collect and organize board member updates prior to board meetings, and submit these update to the President to include in meeting agendas 
  • You will oversee the upkeep and archive of chapter resources such as digital file cabinet, onboarding material, and other documentation
  • You will manage logistics for meetings and events, such as securing venues, ordering food, and purchasing materials; for virtual events and meetings, you will secure a webinar platform and oversee on-site virtual support
  • All new board members will be expected to attend group anti-racism training within the first 90 days on the board.

WHO YOU ARE:

  • You enjoy planning ahead and keeping documentation organized to create efficiency
  • You have experience with Google Drive and Slack (strongly preferred)
  • You are organized and enjoy operational / support work
  • You have good communication skills
  • You are eager to contribute to the local creative community
  • Board members are encouraged to become AIGA members to enjoy official standing with AIGA National; if access to membership is a barrier to entry, we will support you in securing membership

HOW TO APPLY:
We are very excited to review your application. Please follow the steps below and you should hear from our team within 72 hours. All documents and questions should be submitted to Bernardo Margulis at bmargulis@philadelphia.aiga.org.

  1. Letter of Intent: please submit a one-page letter of intent explaining why you are interested in the role and what makes you particularly qualified for the position. 
  2. Current Resume and Contact Information
  3. Two professional reference statements: may be current or former supervisors or colleagues. 
    1. This is a short statement (250-500 words)  that speaks to the skills required for the role, and why the candidate is a fit.